Accounts Payable Senior

  • Contract
  • Newcastle, New South Wales
  • AU$35 - AU$45 per hour + +Super USD / Year
  • Salary: AU$35 - AU$45 per hour + +Super

Position: Senior Accounts Payable Officer

Location: Newcastle

Our client, a dynamic and mission-driven organization, is seeking a Senior Accounts Payable Officer to join their dedicated team. This is an exciting opportunity for an experienced professional to make a significant impact within a not-for-profit organization. If you are a detail-oriented, self-motivated individual with a passion for financial excellence, we want to hear from you.

Key Responsibilities:

As a Senior Accounts Payable Officer, you will be responsible for the following key duties:

  • Supervise Outsourcing Team: Oversee the processing of invoices in accordance with Company procedures, including invoice checking, matching, and approvals.

  • Ensure Accuracy: Verify that all data entry work completed by the outsourcing department is accurate.

  • Payment Management: Efficiently manage accounts payable through EFT payments.

  • Operational Activities: Handle various accounts payable operational activities, including credit applications, corporate credit card reconciliations, creditor file maintenance, and monthly reconciliations.

  • Creditor Reconciliation: Manage end-of-month creditor reconciliation processes and investigate any outstanding actions/payments.

  • Business Costing: Contribute to business costing accuracy by reviewing the coding of invoices.

  • Document Management: Monitor accounts payable records, ensuring all source documents are properly attached to transactions.

  • Customer Relations: Respond politely and helpfully to internal and external accounts payable-related inquiries.

  • Billing and Claims: Manage the NDIS billing process, collection, and claims. Also, oversee the end-to-end Aged care billing and claims process.

  • Procurement: Order stationery, staff amenities, fuel cards, and equipment, including phones, iPads, laptops. Contact utilities for property changes.

  • Invoicing and Debt Collection: Complete raising of invoices for customers and collection of debt. Perform prepayment journals and reconciliations.

  • Data Management: Record and maintain data on equipment issue registers and various other registers.

  • Collaboration: Work closely with the Finance Manager and Assistant Accountant to provide quality business support and identify risks and opportunities.

  • Archiving: Archive records physically and electronically.


  • Ensure conduct aligns with Company Code of Conduct and Core Values.
  • Adhere to Company policies and procedures.
  • Uphold exceptional safety standards at all times, following workplace health and safety requirements.
  • Maintain positive working relationships with internal and external stakeholders.

Position Description:

  • Position: Accounts Supervisor
  • Reports To: Finance Manager
  • Direct Reports: Outsourcing Team – Accounts payable, Business Support Services Officer

Qualifications / Certificates / Licenses:

  • Certificate III in Business/Accounting or similar
  • National Police Check


  • 2 years of previous experience in a similar role/industry
  • Experience working for an Aboriginal or not-for-profit organization (desirable)
  • Knowledge and application of taxation legislation and purchasing fundamentals
  • Proven work experience in an Accounts Payable role (or Accounts Receivable)
  • Experience and understanding of bookkeeping in relation to journal entries and account reconciliations.
  • Experience with Xero, Approval max, Webexpense for credit card management, or similar accounting software (desirable)


  • Customer service orientation and negotiation skills
  • Proficiency in MS Office products, including strong spreadsheet skills
  • Strong organization and administrative skills with strong attention to detail
  • Ability to work unsupervised and with minimum direction
  • Proven ability to calculate and manage financial records
  • Aboriginality is a desirable requirement for this position

If you are a highly motivated and detail-oriented professional with a passion for excellence in financial management and a desire to make a positive impact, we encourage you to apply for this exciting opportunity with our client.

Send an updated CV to Roxann . Bentley @ mane .com . au

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